// TOOL

Income and Expense Tracker for a Small Business

Short answer: Instead of an income and expense spreadsheet, send your slips and bank statements on WhatsApp and every line is read and categorised. Ask what you spent on fuel last month, or for your income statement, any time.

What it looks like

A sample WhatsApp chat (made up figures)

You: how much did I spend on fuel last month

OptiTax: Fuel in September: R4 310.55 over 6 slips. Tap to view.

You: financials 6 months

OptiTax: Your income statement for 6 months. Tap to view.

How it works

Send slips, invoices and bank statements on WhatsApp.
Each line is read, categorised and matched.
Ask "how much did I spend on fuel last month" or "financials 6 months".

Do it on WhatsApp

Once you are set up, just say: "how much did I spend on fuel last month"

Start OptiTax for business OptiTax, from R99 a month

Frequently asked questions

Can I export it to a spreadsheet?

Yes. Bank lines come as a CSV that opens in Excel, and exports for Xero or Sage are on the Exports page.

Does it work for a sole proprietor?

Yes. See what a sole proprietor can claim.

Is it an accounting system?

It keeps your records and reports. Your accountant can use the exports for the books and returns.

Income Statement for a Small Business (South Africa)Get a small business income statement (profit and loss) for any number of months from your slips and bank statements, on WhatsApp, with a PDF.Bank Statement PDF to CSV or ExcelTurn a South African bank statement PDF into a CSV that opens in Excel: date, description, money in, money out and balance on every line.VAT201: How to Complete ItWhat goes on a VAT201: output VAT on your sales, input VAT on valid tax invoices, and the difference you pay or claim back. With a VAT calculator.

All tools and answers

General information and estimates, not tax advice. OptiTax prepares and organises; you or your registered tax practitioner submit to SARS. Last checked 19/10/2026.